What you cover
For a destination wedding, you cover the trip that gets the team there and a place for them to stay.
- Round-trip economy airfare, with one checked bag per person
- Accommodation for the agreed stay: a mid-range hotel or Airbnb that is safe and close to the venue
- At least 2 nights for a domestic or nearby destination
- 3 to 4 nights for an international wedding, so the team can arrive 1 to 2 days early and leave the day after
What Bella Vita covers
Bella Vita covers the rest of the on-the-ground travel cost.
- Local transportation, gas, tolls, and parking at the destination
- Drone and aerial permits where they are required
- Any nights beyond the agreed stay
- Meals and incidentals for the trip
The destination photography and film packages are priced with airfare and lodging covered by you. The other travel costs in that booking are covered by Bella Vita. If the team stays longer than the coverage window, that extra time is at Bella Vita’s expense.
How the travel days are planned
The team arrives early and scouts the venue. They do not arrive the morning of the wedding and see the location for the first time.
For a Saturday wedding, the usual schedule is:
- Thursday: arrive, check in, and scout the venue
- Friday: final preparation, a timeline review, and a meeting with you when that is possible
- Saturday: your wedding day
- Sunday: departure, unless a post-wedding session is planned
Flights and accommodation are arranged with you so they match your timeline.
North American destinations
For a destination in North America, travel costs are quoted for that booking. The quote is based on the location, the dates, and the size of the team. You receive the full travel quote before you book, with no hidden fees.
See the destination packages
Destination Photography, Cinematic Destination Film, and The Bella Vita Collection are listed with their current prices on the destination weddings page. This guide explains how travel is split. It does not change those prices. Ask for a written quote for your date and location before you book.
Have a date and venue in mind?
Share your destination, date, and venue. We’ll talk through coverage and the travel split for your wedding.
Talk about your wedding